Full Service Wedding Planning:
H Blaire Events full service wedding planning & coordination offers a unique and specialized design experience. Our knowledge of what is new and available enables us to create one-of-a-kind events and timelines that flow flawlessly from planning and design to giving you the day of your dreams.
Pricing is determined upon guest count, budget and location.
Unlimited in-person meetings, calling and email correspondence.
We will prepare and send you a wedding folder with helpful tools to keep you organized throughout the process.
If you have not already picked your site, we will help you find the location that fits your dreams (& Pinterest Boards).
Coordination Advice: Throughout your planning process, we provide up to date advice regarding etiquette & timing. We have amazing relationships with professionals to choose from in the industry. We stay educated and informed on the current trends, and we are very familiar with the best local vendors to provide you with quality services.
H Blaire Events acts as a liaison between you (the client) and the vendors, which can save you time and energy. If requested of us, we can also coordinate vendor interviews for you.
H Blaire Events will accompany you on appointments that have to do with food & design, (H Blaire Events can coordinate these appointments, if the client would like) so that we can best represent you on the day of the wedding. Then you can be at ease while getting ready, relaxing & enjoying your wedding day.
We will set up final walk-throughs on the property with your professional vendor team to determine the flow of your event and final details needed.
We request copies of all contracts to help with your timeline.
We assist you with choices at the rental company determined upon your needs. From personalized table numbers, to providing you with new and creative ideas for napkin folds, beautiful linens, favors, and other little touches to make your wedding more personal.
We always meet directly with the caterer or banquet manager to ensure that no rented items have been overseen or missed.
We can help you with budget development and management and provide creative and unique ideas to brand your wedding or event.
Once a color scheme or theme has been established, we help you stylize your event from start to finish. We can help with all paper products including: save-the-dates, invitations, programs, escort cards, and menus.
We will help design a mock table top with linens, rentals and florals. Then create inspiration boards to help you and your vendors visualize your theme and design. (Flowers can be provided for an additional fee)
When it comes to florals, we can help you in choosing your florist based on your color, budget and design. We also offer suggestions on how to save money by re-using your floral arrangements.
The timeline is determined by one final meeting, one month before your event. The timeline is then sent out to all the vendors you have hired. Then followed up by a phone call to ensure all details are covered.
At the Rehearsal we do a complete run through with the officiant and ensure that everyone involved understands his or her roles.
We listen very carefully to your dreams, and then help you turn those dreams into reality. Mostly we try very hard to make your day run as smoothly as possible by providing an itinerary to all involved. We run each event with a calm presence that is both enjoyable and stress free for you, and the vendors. We love our work and feel that it is your day… and we want it to be as enjoyable and memorable as possible.
The Wedding Day
We arrive 3-4 hours prior to the ceremony to check the final set up and direct the vendors with the final details.
Check in the flowers that are ordered, then assist the groomsmen with pinning boutonnières, if needed.
We will arrange seating for both the ceremony and reception, including place cards if used.
We make sure that all details are ready at the ceremony including programs, guestbook, and all other elements needed for your ceremony, before your first guests arrive.
Meet with the officiant to make sure the rings and the marriage license are in order and placement for them.
We perform a sound check for the officiant and ceremony musicians. Then go over the final details with the musicians to determine who to cue.
Check in with the bride and bridesmaids to make sure they are running on time with hair and make-up; also make sure they have eaten something.
We cue the photographer and videographer as the ceremony is about to begin.
Organize the wedding party and family for the flow of the processional.
Invite and direct the guests to the cocktail reception, and then secure any items that were used during the ceremony.
Greet and go over details with the band leader or DJ.
Assist the catering staff with final details of the dining tables, (lighting candles, folding napkins, etc.) making sure all is ready and set.
Meet with head of catering and discuss the timeline and flow of the event.
Set out all escort cards, favors and other details in pre-determined places.
We direct the flow of the event according to our timeline, allowing you and your family to relax and enjoy this most important day. Cue all dances, toasts, cake cutting, etc.
At the end of the event we use a checklist to ensure that all items brought in by the bride and others are packed up safely and returned to the proper place.